Video / audio / maintenance / services and acquisitions for meeting rooms (№8512788)

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Publication date

Description

1. Section I
   1. Name and addresses
      European Food Safety Authority (EFSA)
      Via Carlo Magno 1A
      Parma
      43126
      Italy
      E-mail: [email protected]
      
   2. Type of the contracting authority:
      European institution/agency or international organisation
      
   3. Main activity:
      General public services
      
2. Section II
   1. Scope of the procurement:
      1. Title:
         

         Video / audio / maintenance / services and acquisitions for meeting rooms

         
         
      2. Main CPV code:
         32232000
         
      3. Type of contract:
         Services
         
      4. Short description:
         

         The purpose of this negotiated procedure was to provide of a wide range of Information Technology solutions (Hardware, Software and Services), to deliver the complete range of solutions from the main brands in the sector and to provide a unique interface between the manufacturers and EFSA.

         
         
      5. Information about lots:
         This contract is divided into lots: no
      6. Total value of the procurement:
         Value excluding VAT: 1 400 000.00 EUR
   2. Description
      1. Title:
         
      2. Additional CPV code(s):
         
         
      3. Place of performance:
         
      4. Description of the procurement:
         

         Type of contract: framework contract (FWC).

         Nature of expense: services and supplies.

         Duration of FWC: 2 years + non-automatic renewal up to 2 times, both times for a period of 1 more year, for an overall maximum duration of 4 consecutive years. The current intention of EFSA is to use the contract for only for 2 years.

         Budget information: The financial ceiling available for order forms under the framework contract during an overall maximum period of 4 consecutive years is 1 400 000 EUR. A contingency of 10 % and possible price indexations are already included in this ceiling.

         Possible increase of FWC envelope: by virtue of article 134 (1)(e) and article 134 (4) of the Rules of Application of the Financial Regulation, EFSA reserves the option to launch further negotiated procedure, with the contractor chosen as a result of the present call for tender, for new services consisting in the repetition of similar services during the 3 years following the signature of the original contract. The increase will not go beyond 50 % of the original envelope of 700 000 EUR.

         
         
      5. Award criteria:
         Quality criterion - Name: Methodology and measures to guarantee availability of contractor and on time delivery / Weighting: 50
         Price - Weighting: 50
         
      6. Information about options:
         Options: no
      7. Information about European Union funds:
         The procurement is related to a project and/or programme financed by European Union funds: no
      8. Additional information:
         
3. Section IV
   1. Description:
      1. Type of procedure:
         
      2. Information about a framework agreement or a dynamic purchasing system:
         The procurement involves the establishment of a framework agreement
      3. Information about electronic auction:
         
      4. Information about the Government Procurement Agreement (GPA):
         The procurement is covered by the Government Procurement Agreement: no
   2. Administrative information:
      1. Previous publication concerning this procedure:
         
      2. Information about termination of dynamic purchasing system:
         
      3. Information about termination of call for competition in the form of a prior information notice:
         
4. Section V
   1. Contract No: NP/EFSA/DTS-CORSER/2018/01
      Title:

      Video / audio / maintenance / services and small acquisitions for meeting rooms

      
      
   2. Award of contract
      1. Date of conclusion of the contract: 2018-05-31
         
      2. Information about tenders:
         Number of tenders received: 1
         Number of tenders received from SMEs: 1
         Number of tenders received from tenderers from other EU Member States: 0
         Number of tenders received from tenderers from non-EU Member States: 0
         The contract has been awarded to a group of economic operators: no
      3. Name and address of the contractor:
         Mosaico SRL
         Via Alessandro Volta 50
         Noventa di Piave (VE)
         30020
         Italy
         The contractor is an SME: yes
      4. Information on value of the contract/lot (excluding VAT):
         
         Total value of the contract/lot: 1 400 000.00 EUR
         
      5. Information about subcontracting:
         
         
5. Section VI
   1. Additional information
      
   2. Procedures for review
      1. Review body
         General Court of the European Union
         rue du Fort Niedergrünewald
         Luxembourg
         2925
         Luxembourg
         Telephone: +352 4303-1
         E-mail: [email protected]
         Fax: +352 4303-2100
         
      2. Body responsible for mediation procedures
         
         
      3. Service from which information about the review procedure may be obtained
         
         
   3. Date of dispatch of this notice
      2018-06-05