Event/Meeting Management and Promotion Services (№9571967)

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Publication date

Description

1. Section I
   1. Name and addresses
      European Food Safety Authority (EFSA)
      Via Carlo Magno 1A
      Parma
      43126
      Italy
      E-mail: [email protected]
      
   2. Type of the contracting authority:
      European institution/agency or international organisation
      
   3. Main activity:
      General public services
      
2. Section II
   1. Scope of the procurement:
      1. Title:
         

         Event/Meeting Management and Promotion Services

         Reference number: OC/EFSA/CORSER/2017/07
         
      2. Main CPV code:
         73200000
         
      3. Type of contract:
         Services
         
      4. Short description:
         

         The contractor’s primary role will be to plan and implement event logistics based on EFSA’s brief. For more complex events, the contractor may be required to also provide consultancy services on how to best advertise an initiative and /or act as an advisor to recommend optimal formats and technical solutions to achieve given objectives. The contractor will support EFSA in organising institutional meetings and events primarily in Parma (approximately 60 %, either in EFSA’s headquarters or in other venues in the city), Brussels and the EU 28 (approximately 35 %), but occasionally also in EU pre-accession and other extra European countries (approximately 5 %). As a consequence, the ability to operate primarily in Italy and EU /EEA countries, but also in candidate /potential candidate countries and countries joining the European Neighbourhood Policy (ENP) programme is required.

      5. Information about lots:
         This contract is divided into lots: no
      6. Total value of the procurement:
         Value excluding VAT: 5 000 000.00 EUR
   2. Description
      1. Title:
         
      2. Additional CPV code(s):
         
         
      3. Place of performance:
         
      4. Description of the procurement:
         

         EFSA is searching for a Contractor with extensive and proven experience in the professional conference organisation (PCO) market who can provide guidance and support in bringing EFSA’s institutional meetings and events to life.

         See procurement documents available through the link provided in section 1.3.

      5. Award criteria:
         Quality criterion - Name: Team organisation and business partnering approach, quality assurance and environmental sustainability, qualitative analysis of a test case / Weighting: 60
         Price - Weighting: 40
         
      6. Information about options:
         Options: no
      7. Information about European Union funds:
         The procurement is related to a project and/or programme financed by European Union funds: no
      8. Additional information:
         
3. Section IV
   1. Description:
      1. Type of procedure:
         Open procedure
      2. Information about a framework agreement or a dynamic purchasing system:
         
      3. Information about electronic auction:
         
      4. Information about the Government Procurement Agreement (GPA):
         The procurement is covered by the Government Procurement Agreement: no
   2. Administrative information:
      1. Previous publication concerning this procedure:
         Notice number in the OJ S: 2017/S 226-469961
         
      2. Information about termination of dynamic purchasing system:
         
      3. Information about termination of call for competition in the form of a prior information notice:
         
4. Section V
   1. Contract No: OC/EFSA/CORSER/2017/07 - FWC1
      Title:

      Event /meeting management and promotion services

   2. Award of contract
      1. Date of conclusion of the contract: 2018-08-10
         
      2. Information about tenders:
         Number of tenders received: 11
         The contract has been awarded to a group of economic operators: no
      3. Name and address of the contractor:
         Pomilio Blumm Srl
         Via Venezia 4
         Pescara
         65121
         Italy
         The contractor is an SME: yes
      4. Information on value of the contract/lot (excluding VAT):
         Initial estimated total value of the contract/lot: 5 000 000.00 EUR
         Total value of the contract/lot: 5 000 000.00 EUR
         
      5. Information about subcontracting:
         
         Contract No: OC/EFSA/CORSER/2017/07 - FWC2
         
      6. Award of contract
         1. Date of conclusion of the contract: 2018-08-10
            
         2. Information about tenders:
            Number of tenders received: 11
            The contract has been awarded to a group of economic operators: yes
         3. Name and address of the contractor:
            IBF International consulting — Societé Anonyme
            avenue Louise 209A
            Bruxelles
            1050
            Belgium
            The contractor is an SME: yes
         4. Information on value of the contract/lot (excluding VAT):
            
            Total value of the contract/lot: 5 000 000.00 EUR
            
         5. Information about subcontracting:
            
            Contract No: OC/EFSA/CORSER/2017/07 - FWC3
            
         6. Award of contract
            1. Date of conclusion of the contract: 2018-08-10
               
            2. Information about tenders:
               Number of tenders received: 11
               The contract has been awarded to a group of economic operators: yes
            3. Name and address of the contractor:
               Triumph Italy Srl
               Via Lucilio 60
               Roma
               00136
               Italy
               The contractor is an SME: yes
            4. Information on value of the contract/lot (excluding VAT):
               
               Total value of the contract/lot: 5 000 000.00 EUR
               
            5. Information about subcontracting:
               
               
      7. Section VI
         1. Additional information
            
         2. Procedures for review
            1. Review body
               General Court of the European Union
               rue du Fort Niedergrünewald
               Luxembourg
               2925
               Luxembourg
               Telephone: +352 4303-1
               E-mail: [email protected]
               Fax: +352 4303-2100
               
            2. Body responsible for mediation procedures
               
               
            3. Service from which information about the review procedure may be obtained
               
               
         3. Date of dispatch of this notice
            2018-08-13